Knox County Public Library provides meeting rooms as a community resource. Meeting rooms are available to nonprofit organizations, community and civic organizations, and government agencies for civic and community-oriented purposes.
Library programs take priority.
People attending meetings are subject to all Library regulations and policies, including the posted Library Rules of Conduct.
KCPL reserves the right to revoke permission to use the meeting room upon failure to comply with meeting room policy.
Use of the meeting room by an organization does not reflect library endorsement.
Meeting rooms are available to government agencies and their subcontractors, and elected officials.
Multi-candidate or town hall style meetings are acceptable.
The minimum number of people in a meeting is six.
Reservations must be submitted at least two business days (Monday–Friday) prior to the date requested.
Reservations must be made by an adult (18 years of age or older) with a General (adult) library card that is not restricted. The applicant must be present during the meeting and is responsible for any damage to library property.
Meeting rooms may be reserved twelve times per calendar year and up to 15 months in advance.
Notice of cancellation is expected. Two “no shows” or a pattern of cancellations result in the forfeiture of other bookings for the calendar year.
The meeting room may not be used for:
- Organized classes, performances (and rehearsals), or public events
- Activities involving fees, sales, or fundraising, including admission charges and donation requests
- Gatherings likely to disrupt normal library operations
- Campaign activities, including any activities related to the campaign of individual political candidates or ballot issues
- Any unlawful purposes
- After-hours meetings
Publicity
- KCPL may not be used as the official address or headquarters of an individual or organization.
- Groups are not permitted to post signs or materials on KCPL property.
- KCPL does not advertise or promote meetings.
- Use of KCPL’s logo by organizations is prohibited.
Decorations and refreshments
- Decorations may be used but may not be tacked or taped to walls. Confetti, metallic glitter, and/or open flames of any kind are not allowed.
- Light refreshments and drinks may be served.
- No food may be left or stored in the meeting room.
- Alcoholic beverages are prohibited.
Equipment
- Room set up is the group’s responsibility.
- KCPL staff are not available to help carry equipment to and from meeting rooms. No property belonging to the group may be stored at the library.
- Chairs, tables, and a podium are provided in meeting rooms.
- Furniture in other parts of the library may not be moved into the meeting room.
Check in, clean up and check out
- The room must be tidied, trash removed and vacated 30 minutes prior to KCPL’s closing. Janitorial service from the library is not provided. Room clean-up is the group’s responsibility.
- The room must be put back to the original placement.
- Groups must notify Library staff that the meeting is over before leaving the library. Failure to do so may result in the loss of meeting room privilege.